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Terms & Conditions


Hired equipment will remain the property of Passion 4 (UK) Ltd at all times.

During the period of hire, the Hirer is solely responsible for the hire goods and must hold public liability insurance.

The Hirer undertakes to keep the hired goods in as good an operating condition as it was on the Start Date (fair wear and tear only accepted) and to return all equipment to Passion 4 (UK) Ltd in such order and condition.

Stickers and branding cannot be used without the prior permission of Passion 4 (UK) Ltd. When permission is given all equipment should be returned as supplied. Nothing can be attached to the furniture / machines without the permission of Passion 4 (UK) Ltd.

Settlement of the account is strictly prior to delivery unless otherwise agreed in writing by Passion 4 (UK) Ltd. 100% of the agreed price must be forwarded with your order to allocate stock and confirm your booking. At the very latest this payment must be made 10 working-days for cheques and 2 working-days for BACS / Faster Payment prior to hire Start Date.

Passion 4 (UK) Ltd will endeavour wherever possible to ensure that pre-agreed delivery and collection times are adhered to. However Passion 4 (UK) Ltd cannot accept responsibility for late deliveries or collections, due to any unforeseen circumstances.

Passion 4 (UK) Ltd warrants that the hire equipment shall be of satisfactory quality and fit for any purpose held out by Passion 4 (UK) Ltd.

Unless otherwise agreed in writing the hired equipment will be delivered to a ground floor location. Should the event space require access via a lift or stairs this should be advised by the hirer prior to delivery, and may be subject to an additional charge. Passion 4 (UK) Ltd reserves to right to refuse installation of the hired equipment should it feel the location is not suitable / safe to do so.

An additional charge may apply for wait time if a site is not available for set up at the time stated for delivery.  An additional full-day hire fee may apply if items are not ready for collection on the date / time stated on the booking confirmation.

In the event of any equipment requiring repair as a result of the Hirer’s negligence, misuse or abuse, then the hirer shall bear the cost of any such repair.

In the event that the goods are damaged beyond economical repair, or are lost, the hirer shall bear the full write-off cost. The hirer shall report to Passion 4 (UK) Ltd in writing within 48 hours of the event, any damage to or loss of equipment. Write-off costs for each product are available upon request.

All performers will assess the site on arrival and provide a risk assessment to the client identifying any possible risks/dangers in relation to their performance.

Passion 4 (UK) Ltd ensures all performers hold their own public liability insurance.

The client agrees to provide a suitable, dry, clean and private changing area for all performers, with access to a toilet, full length mirror, and supply of bottled water/soft drinks for the duration of the performers’ time at the hirer’s event.

Passion 4 (UK) Ltd will provide a trained operator to operate the hired equipment, for the duration of the hire period.
Passion 4 (UK) Ltd holds employers’ liability insurance in respect of the operators.

Once accepted & signed, our booking confirmation becomes a contract and is thus subject to a cancellation fee as follows:

– Cancelled between 6 & 12 months of the event – 10% of hire charge
– Cancelled less than 6-months & more than 28-days of the event – 50% of hire charge
– Cancelled less than 28 days & more than 14-days of the event – 75% of hire charge
– Cancelled less than 14 days of the event – 100% of hire charge

This cancellation policy applies to hire items only. Any custom, printed, or bespoke items are non-refundable. Management and design fees will be calculated on a pro-rata basis, based on how much work has been carried out to date.

You acknowledge that Passion 4 (UK) Ltd shall not be responsible for any loss of or damage to the hired equipment arising out of or in connection with any negligence, misuse, mishandling of the equipment or otherwise caused by you. You will indemnify us against any third party claims or proceedings arising out of, or in connection with, any failure by you to comply with these terms.

In accordance with late payment legislation, our company charges debt recovery costs and interest on late payments (the Bank of England Reference rate plus 5%). This means that interest will continue to accrue daily on your outstanding debt from the date the debt became due.

We will be entitled at any time if you break this contract or if any proceedings are commenced in which your solvency is called into question we will be entitled at any time to terminate this contract with immediate effect and to repossess any or all of the equipment. Such termination will affect our right to recover from you any money due to us under this contract or damages for breach of contract.

You authorise us as your agent to enter any land or premises where we believe any equipment to be, in order to inspect or repossess it.

Any failure by us to enforce any or all of these conditions shall not amount to, or be interpreted as a waiver of any of our rights.

Should any of our machines breakdown over the course of your event, or an item of furniture arrive damaged due to no fault of your or your guests, Passion 4 (UK) Ltd will refund this machine(s)/item(s) on a pro-rata basis.

Passion 4 (UK) Ltd reserves the right to substitute any goods for appropriate alternatives in the event that the actual goods quoted for are not available.

Acceptance of quotations must be in writing by fax / post or scanned via email attachment

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Or contact us… 0333 050 4624 / 01772 497206 or email us: info@p4events.co.uk