When you’re ready to start working with an event planning company, there are a few questions you’ll need to ask to make sure you get the event you’ve been hoping for.
No matter what kind of event you are planning, it’s essential that you plan the event thoroughly with guidance from the event planning company and ask these 10 questions to make sure that each element of the event runs as smoothly as possible:
1. How much will the event cost in total?
Always keep your budget at the forefront of all discussions with your event planning company as they need to be aware that you will want to prioritise areas of your spend such as the venue over others, such as the staffing costs.
2. How can I create the perfect ambiance?
Depending on the event you are planning, you will want your venue to have a particular feel to it so that it blends in with your overall theme. For instance, if you are planning a luxury event you may want to invest in a venue steeped in history or a venue with amazing architecture which will wow your guests!
3. What kind of services and amenities will be available?
Does the venue have a kitchen and can it provide the necessary catering? Does the venue have a team that can help with the set-up and aftercare of the event? These are the kinds of services you may require in order to make your event as efficient and professional as possible.
4. What is the best location for my event?
Consider where your guests live, work and socialise and how long it will take them to travel to the venue. This will have a huge impact on how many guests will attend so choose a location that will be convenient for them.
5. How many people will the venue hold?
Make sure you are aware of the maximum and minimum capacity that the venue will allow as you’ll need to consider the health and safety laws which the venue will have to abide by.
6. What type of layout will I need?
Think about the type of activities you have planned as this will have a huge impact on the size of space you will need. For instance, if you are having any form of entertainment you will most likely need a stage and seating area.
7. Have you got the relevant insurance?
Many event planning companies will need you to invest in a form of liability insurance in case an element of your event does not go to plan.
8. How will you make your event known to your guests?
Make sure you think about how you are going to keep your guests informed about your event, the activities planned and also any useful information about the location itself.
9. Is there enough parking for your guests?
If the majority of your guests are travelling by car you will need to consider whether there is sufficient parking for everyone and also ensure everyone is given a clear guide on where to park.
10. How can I get started?
If you want to get your event up and running as soon as possible why not drop passion4events a line? From corporate events to awards ceremonies and luxury wedding planning, passion4events will ensure your event is planned to perfection and delivered on time and on budget! Simply visit www.p4events.co.uk/bespoke-event-management/ or call 0800 690 6660 for more information.